Event Organizer Agreement
Last Updated: March 28, 2024
EVENT ORGANIZER AGREEMENT
This Event Organizer Agreement and the rights and obligations contained in this Event Organizer Agreement are in addition to and incorporated into the Recess’ general website Terms of Service (the “Terms”). Nothing in this Event Organizer Agreement will be deemed to modify, waive, amend or rescind any other term of the Terms. To the extent there is any conflict between this Event Organizer Agreement and the Terms, the terms of the Event Organizer Agreement will govern. Any capitalized terms not defined herein have the same meaning set forth in the Terms.
Certain Definitions
“Acceptable Proof of Performance Photos” means high quality un-obstructed photos clearly evidencing the distribution of Sponsor’s product in accordance with the terms of the Offer and/or written instruction provided by Recess prior to distributing a Sponsor’s product.
“Sponsorship Fee” means the applicable fee charged for the purchase of the sponsorship rights and benefits to Event Organizer’s Event.
“Service Fee” means the service fee charged by Recess as Recess deems necessary or appropriate for each Booking, which may vary based on the products, distribution details and terms of each Event.
“Event Listing” means a page on the Platform that describes an Event that is accepting Offers for sponsorship, listed by Event Organizer via the Platform.
“Event Organizer Fee” means the Sponsorship Fee less the Service Fee.
“Offer” means an offer by a Sponsor to purchase sponsorship rights and benefits to an Event.
“Venues” means the locations or platforms where Events will take place.
Binding Agreement
The following, along with the Terms, sets forth the terms and conditions upon which you as an Event Organizer (“Event Organizer” or “you”), can use and access the Platform. By accepting this Event Organizer Agreement, you agree to the terms of this Event Organizer Agreement without modification and enter into a binding contract with Recess which will be applicable to you when and if you use and access the Platform as an Event Organizer. This Event Organizer Agreement will be binding unless we enter into a separate written agreement explicitly superseding this Event Organizer Agreement.
By using and accessing the Platform as an Event Organizer at any time after the posting of this Event Organizer Agreement to the Platform, you acknowledge and agree this Event Organizer Agreement supersedes any agreement(s) previously entered into between you and Recess related to the subject matter herein.
If you use the Platform on behalf of an organization or other legal entity, you represent and warrant that you are authorized and/or have the requisite permissions to bind such organization or other legal entity to this Event Organizer Agreement and to act on behalf of such organization or other legal entity. If you post Event Listing(s) and/or accept Offers, you represent and warrant that you are authorized to act on behalf of such organization or other legal entity. Additionally, by registering, you agree that the organization or other legal entity is a valid entity desiring to use the Platform with aim to obtain sponsors for your Events.
You agree to respond promptly and completely to requests from Recess for additional information that Recess deems necessary to determine your authority to act on behalf of an organization or other legal entity.
What Recess Does
Recess offers an online marketplace connecting Venues and Event Organizers with Sponsors. Recess, acting as an intermediary, facilitates product sampling and event sponsorships by allowing Venues and Event Organizers to create and display Event Listings, allowing Sponsors to remit Offers to sponsor Events, and by collecting and remitting payments. None of the Events or Sponsorship Opportunities listed on the Platform are operated by Recess, and no Offers are submitted or accepted by Recess. The Platform allows Users to connect and agree on applicable terms related to the sponsorship of an Event tailored to the Users’ particular needs. Recess has no responsibility for, the communications, transactions and/or other interactions between Event Organizers and Sponsors, other than as explicitly set forth in this Event Organizer Agreement and the Terms.
Event Listings
As an Event Organizer, you may create Event Listings. You will be required to provide certain information about your Event, including the location, expected attendance, availability for sponsorship, product sampling minimum and maximum quantities that can be distributed, sponsorship activation space size and other information. You acknowledge and agree that you may be subject to a reduction in the Event Organizer Fee paid if the actual attendance of the Event is 50% or less than the expected attendance represented in the Event Listing. Additionally, you agree that you may not list sponsorships at a higher cost on the Platform than other platforms, offerings or otherwise offer a lower Sponsorship Fee off the Platform.
If you create an Event Listing that you indicate is in the future and/or a reoccurring Event, you agree that Recess may automatically create an Event Listing for that Event each an (“Auto-Generated Event”) on the indicated future date and/or each year (if the Event is a reoccurring Event). Recess will use reasonable commercial efforts to send you a notification when the Auto-Generated Event Listing has been created on the Platform, and you will have the option to confirm, delete, or update such listing as needed. Recess additionally reserves the right, but does not assume the obligation, to edit Event Listings in a non-substantive manner solely to cause the content to comply with our formatting requirements. Recess is not responsible for reviewing any User Content to ensure that it is accurate and not misleading.
In creating an Event Listing, you agree that:
● All information in your Event Listing must be accurate, complete and up to date, and cannot contain any material misrepresentations;
● The Event listed may not be substituted for another event without Recess’ consent
● You will respond promptly and completely to inquiries and questions, as well as requests for additional information that Recess deems necessary;
● You are responsible for any and all Event Listings you create; and
● You have sufficient rights in and to the Event to create an Event Listing and offer sponsorship rights and benefits.
Offers and Bookings
Through the Platform, Sponsor is able to search Event Listings and remit Offers to sponsor Events. Each time a Sponsor remits an Offer, Recess will notify and send such Offer to you. You, the Event Organizer, may either accept, or reject each Offer. If any of the terms contained in an Offer are not acceptable, Recess may contact you for more information about the reasons for rejection, and you may, but are not required to, respond. If you choose to share more information with Recess concerning your reasons for rejecting an Offer, you acknowledge and agree that Recess may relay such information to the applicable Sponsor. You are able to view all accepted, rejected and pending Offers in your account dashboard. Once an Offer is accepted (each, a “Booking”), Event Organizer agrees: (i) it may not be revoked or cancelled (except as set forth below), (ii) that a binding contract is formed, and (iii) to unconditionally honor and fulfill all terms, conditions and restrictions contained in the applicable confirmed Offer. Additionally, once a Booking has been made, Recess will send Event Organizer an advancing sheet to fill out with event logistics information, including details regarding Event arrival times and check in details (“Advancing Sheet”), and Event Organizer is required to fill out and return the Advancing Sheet to Recess within five (5) days. If an Event Organizer has accepted an Offer to distribute a Sponsor’s products at their Events, Recess will request the shipping information upon confirming the Booking and Event Organizer shall provide all shipping information within forty-eight (48) hours. Sponsor will send Sponsor’s products to Event Organizers that accept an Offer to distribute Sponsor’s products at their Event. Event Organizer must complete a report recapping the Event including how many items were distributed, how many remain, feedback from attendees, and 5 Acceptable Proof of Performance Photographs the (“Post-Event Recap”) within five (5) days of the distribution of Sponsor’s products on a weekly basis until all of Sponsor’s products have been distributed for that Event. Each Post-Event Recap must be correctly completed and shall include 5 Acceptable Proof of Performance Photos evidencing the distribution of Sponsor’s products in accordance with the terms of the Offer and/or written instruction provided by Recess prior to distributing a Sponsor’s product. Without limiting any rights or remedies of Recess or the Sponsor, any non-conformity between the actual distribution of Sponsor’s products and the Offer terms may be subject to any Late Fees in accordance with the “Payments, Late Fees, and Cancellations” section below. Once an Event Organizer has completely distributed the total number of Sponsor’s product at their Event as required by the Offer terms, Event Organizer must notify Recess and complete all Post-Event Recaps in order to receive the Event Organizer Fee from Recess.
Event Organizer acknowledges and agrees that Recess is not responsible for any part of an actual or potential transaction between Users, including the quality, condition, safety or legality of any Booking, the truth or accuracy of Sponsorship Opportunities or Offers, or the ability of the Sponsors to exercise and/or deliver the sponsorship rights and benefits contained in a confirmed Offer. Recess has no control over the conduct of Users, and expressly disclaims all liability arising from or related to any such transactions to the fullest extent permitted by law.
By creating an Event Listing, and/or accepting an Offer, Event Organizer further agrees:
● You will comply with all applicable federal, state and local laws, regulations, rules and ordinances in connection with your Event. When listing an Event for sponsorship you agree that the Event is not violating any state or federal laws, other conflicting sponsorship agreements;
● You will not use the Platform for any illegal or immoral purposes, or for any purpose that is reasonably likely to reflect negatively on Recess or any Sponsor;
● Recess is not responsible for any damage to persons or property at any of your Event(s);
● You will accept an Offer only after you have obtained all necessary consents and authorizations needed to do so;
● You will obtain any necessary licenses and permits required for your Event. You agree that you will submit timely applications for such permits and ensure that your Event conforms to the requirements and limitations imposed by any applicable permitting process and regulation;
● You will abide by all terms and grant all rights stated in the confirmed Offer, including without limitation to grant the rights to use the Event name and likeness in the Sponsor’s advertising and promotion of the Booking (if applicable);
● An Event Listing cannot be changed after an Offer has been received, and Event Organizer must notify Recess immediately if any changes to an Event Listing are required while an Offer is pending;
● You agree to respond promptly and completely to requests from Recess for additional information that Recess deems necessary to determine your authority to act on behalf of your applicable legal entity or organization;
● Prior to accepting an Offer, Event Organizer agrees to disclose any restrictions applicable to the Event, including without limitation, filming restrictions, food/beverage policies or permit requirements, and data collection. If no such restrictions are communicated, Event Organizer acknowledges and agrees that it shall be considered a representation that no such restrictions exist. In the event that data is collected from individuals at Events and Event Organizer discloses such data with Sponsor, Event Organizer represents and warrants that such data collection and/or data disclosure shall be in accordance with applicable data privacy and security laws and regulations. Event Organizer shall not provide personal information of such individuals to Recess nor will Recess have access to such information.
Product Sampling Requirements
● Event Organizer shall inspect Sponsor’s products upon delivery to ensure the product has not expired and notify Sponsor of any defects or damages within 24 hours of receipt of such product. Failure to so notify Sponsor constitutes Event Organizer’s acceptance of Sponsor’s product.
● If Event Organizer does not distribute all of Sponsor’s products during the Events in accordance with the applicable Offer, Event Organizer shall notify Recess of the number of such undistributed products. Event Organizer shall not sell or transport such undistributed products. Event Organizer shall either return all such undistributed products to Sponsor, retain such product for alternative use (upon written consent of Sponsor), or destroy or properly dispose of any such undistributed product, at Sponsor’s direction.
● Event Organizer shall secure Sponsor’s products in controlled, sanitary and suitable storage to ensure its integrity and safekeeping; segregate such products from other non-consumable items and away from hazardous materials, garbage and waste; and clearly and conspicuously label such products as Sponsor’s property.
● Unless it is not reasonably possible to do so, Event Organizer shall maintain accurate records documenting the flow of all of Sponsor’s products from the time Event Organizer accepts custody or control of such products, until such time as Sponsor’s products are distributed, so Event Organizer can trace Sponsor’s product recipients within 24 hours of a request from Recess or Sponsor.
● Event Organizer bears all risk of loss of Sponsor’s products while in Event Organizer’s or its representatives’, agents’, or subcontractors’ possession, including but not limited to, loss due to theft, contamination or infestation. Sponsor retains title to Sponsor’s products until distributed by Event Organizer. Event Organizer shall keep Sponsor’s products free and clear of any liens, claims, security interests and other encumbrances. Event Organizer shall not be deemed a dealer, retailer, reseller, merchant distributor, consignee, seller or drop shipper of Sponsor’s products and shall not sell, resell or otherwise distribute any of Sponsor’s products except as expressly permitted in this Agreement.
● Event Organizer agrees that its performance of this Agreement, the Event(s), and its storage, control, handling and distribution of Sponsor’s products will comply with applicable federal, state and local laws, rules, orders and regulations.
● Unless otherwise specifically permitted in writing by Sponsor, Event Organizer is to distribute Sponsor’s products to the target audience for free, meaning that Event Organizer shall not charge any cost, price, or fee to such target audience in connection with the distribution of Sponsor’s products as contemplated by this Agreement.
Payments, Reductions, Late Fees, and Cancellations
For each Booking, Recess will (i) retain a Service Fee; and (ii) remit the applicable Event Organizer Fee to Event Organizer for any Bookings within seven (7) days after the applicable Event; PROVIDED THAT RECESS WILL HAVE NO OBLIGATION TO REMIT THE APPLICABLE EVENT ORGANIZER FEE UNLESS OR UNTIL EVENT ORGANIZER PROVIDES RECESS WILL ALL INFORMATION REQUIRED BY RECESS TO MAKE PAYMENT, IT BEING UNDERSTOOD THAT IF THE EVENT ORGANIZER DOES NOT PROVIDE ALL SUCH INFORMATION WITHIN NINETY (90) DAYS AFTER THE APPLICABLE EVENT, THE CORRESPONDING EVENT ORGANIZER FEE SHALL BE DEEMED WAIVED AND RECESS WILL BE ENTIELD TO RETAIN SUCH EVENT ORGANIZER FEE AS AN ADDITIONAL SERVICE FEE HEREUNDER. Recess will only be liable for any amounts owed to Event Organizer and other obligations to Event Organizer to the extent Recess has been paid by Sponsor for any amount payable to Event Organizer under this Agreement. For amounts not paid to Recess by Sponsor, Event Organizer will seek payment solely from Sponsor (and not from Recess). Provided that you have completed the Post-Event Recaps and you have no further Events remaining for that particular Booking, you will be paid out for the number of Sponsor’s products that you have distributed and not for any undistributed Sponsor products that remain; provided that Recess will consider in good faith any claim for payment with respect to Sponsor’s products that were undistributed due to late delivery by Sponsor or due to any other act or omission of Sponsor that that affected your ability to distribute the Sponsor’s products.
Product Sampling Sponsorship Reduction Late Fees:
1. When Event Organizer does not complete the Post-Event Recap within 14 days of the earlier of: (a) distributing all the Sponsor’s products at an Event or (b) the end of the Event (“Recap Deadline”), they will forfeit 100% of their Event Organizer Fee and may be removed from the Platform at Recess’ sole discretion.
2. If Event Organizer provides low quality or poor-quality photos making it difficult for the Sponsor to review the 5 Acceptable Proof of Performance Photos and confirm that the Event Organizer distributed Sponsor’s products according to the terms of the Offer, then the Event Organizer will receive up to a 50% reduction in the Event Organizer Fee if they are not able to provide additional photos that are deemed acceptable, at Recess’ sole discretion.
3. If Event Organizer provides fewer than 5 Acceptable Proof of Performance Photos, then the Event Organizer will receive a 20% reduction in the Event Organizer Fee for each photo below the 5 Acceptable Proof of Performance Photo threshold (e.g., if only 3 Acceptable Proof of Performance Photos are provided, Event Organizer will receive a 40% reduction in the corresponding Event Organizer Fee).
4. If Event Organizer completes the Post-Event Recap but provides proof of performance photos evidencing that they distributed Sponsor’s products not according to the terms in the Offer, they will forfeit 100% of the Event Organizer Fee and shall be responsible for the Service Fee. In such case, Recess may remove Event Organizer from the Platform at Recess’ sole discretion.
Cancellation by Event Organizer
If for any reason (other than Force Majeure) Event Organizer wishes to cancel the Booking once the Offer has been accepted, the following cancellation policy will apply once a Booking has been made:
1. Cancellation more than 30 days prior to the Event: Event Organizer will not be entitled to any portion of the Event Organizer Fee, and will be responsible for refunding 100% of the Event Organizer Fee for the cancelled Booking if the Event Organizer Fee had been paid to Event Organizer at the time of cancellation.
2. Cancellation 30 days or less than prior to the Event: Event Organizer will not be entitled to any portion of the Event Organizer Fee, and will be responsible for refunding 100% of the Event Organizer Fee if the Event Organizer Fee had been paid to Organizer at the time of cancellation, and may be required to pay an additional cancellation fee equal to 20% of the Sponsorship Fee for the cancelled Booking.
Cancellation by Sponsor
If for any reason a Sponsor wishes to cancel a Booking once it has been confirmed, Event Organizer shall be entitled to payment of the Event Organizer Fee as provided below, regardless of whether or not the Sponsor exercises its rights and benefits to sponsor the Event.
The following cancellation policy will apply once a Booking has been confirmed:
1. Cancellation more than 30 days prior to the Event: Event Organizer will be entitled to receive 50% of the Event Organizer Fee. Recess will notify Event Organizer of any such cancellation, will remit the portion of the Event Organizer Fee due to Event Organizer (if and when it is received from the Sponsor) and Event Organizer acknowledges and agrees that Recess shall have no further responsibility or liability to Event Organizer in connection with the cancelled Booking.
2. Cancellation 30 days or less than prior to the Event: Event Organizer will be entitled to 100% of the Event Organizer Fee. Recess will notify Event Organizer in the event of any such cancellation, will remit the Event Organizer Fee to Event Organizer (if and when it is received from the Sponsor), and Event Organizer acknowledges and agrees that Recess shall have no further responsibility or liability to Event Organizer in connection with the cancelled Booking.
Please note, this cancellation policy does not constitute an offer to insure the performance of or guarantee the performance of any Sponsor and is not a guarantee that payment of any Sponsorship Fees will be issued by a Sponsor. In the event of a missed or late payment or dispute, Event Organizer agrees that the Sponsor is solely responsible for the payment. Additionally, in the event of a refund dispute, Event Organizer agrees that Event Organizer is solely responsible for the refund.
Mutual Cancellation and Alternative Cancellation Terms
Sponsors and Event Organizers can agree to alternative cancellation terms in a confirmed Offer, which shall supersede these standard cancellation terms. In the event no specific terms relating to cancellation have been stated in the Event Listing and/or agreed upon in writing by Sponsor and an Event Organizer, these standard cancellation terms will govern.
Recess additionally has the right to cancel any Booking at any time for security or fraud-protection purposes.
Sponsorship Opportunity Postings
Recess offers the ability for Sponsors to post sponsorship opportunities (each, a “Sponsorship Opportunity”) to the Platform that lists their Offer terms. Event Organizers may be able to submit inquiries about the Sponsorship Opportunities. In the event that an Event Organizer wishes to request a Sponsorship Opportunity for their Event they will request an “Instant Booking” of a Sponsorship Opportunity at their Event agreeing to the Offer terms outlined in the Sponsorship Opportunity. Recess will notify Sponsor of each requested Instant Booking. If Sponsor wishes to complete an Instant Booking, Sponsor must then add each Instant Booking request and complete a “Cart Checkout” which automatically creates an accepted “Instant Booking Offer” using the Sponsorship Opportunity Listing term. When an Instant Booking Offer is confirmed each Event Organizer will be notified.
Non-Circumvention, User Contact Information
In many cases, a Booking may involve logistics coordination through the Platform or other means of communication, and you may receive contact information for the applicable Sponsor or other User for advancing purposes. You agree to use any such contact information received solely for the purpose of advancing the sponsorship and for no other purpose, and you agree that you shall not collect, attempt to collect or store any personal information of others through the Platform.
Without limiting the foregoing, you agree that by using and/or accessing the Platform, (whether or not an Offer and/or Booking is advanced through the Platform, and whether or not you receive contact information for any Sponsor or other User via the Platform), you are prohibited from using any information obtained through your use of and/or access to the Platform to send inquires or offers to sponsor any event and/or otherwise contact or enter into (or attempt to enter into) agreement(s) or transaction(s) (directly or indirectly) with any Sponsor found on the Platform with the result of, among other things, not paying service and/or other transaction-based fees and charges that might otherwise be payable to Recess had such arrangement been managed by Recess, unless you have done so through the Platform or have obtained Recess’ express written consent.
For the avoidance and without limiting any other rights or remedies of Recess, should you violate this paragraph you will immediately Recess (and Recess may invoice you for or setoff and deduct against any amount Recess may owe you) the applicable Recess Service Fee as well as any other service and/or other transaction-based fees and charges that would otherwise have been payable to Recess had such arrangement been managed by Recess, as determined by Recess in its discretion.
Force Majeure
Recess and the applicable Sponsor shall not be liable or deemed to be in default either or both is unable to carry out its material obligations under this Event Organizer Agreement or Booking (as applicable), if a Sponsor is unable or unwilling to exercise, execute and/or deliver some or all of agreed to sponsorship rights and benefits, and/or if performance is otherwise cancelled, delayed, or becomes impossible or impractical, by reason of any cause beyond Recess’ or the Sponsor’s reasonable control including, without limitation, war, strike, weather, accident, act of God, civil unrest, criminal acts of third parties, natural disaster, contagion, terrorism, epidemic, pandemics, government created quarantine conditions or any other act or order of any governmental authority (collectively, "Force Majeure"). Notwithstanding the foregoing, in the event of a Force Majeure resulting in a cancellation of more than fifty percent (50%) of an Event for which Event Organizer has a Booking, Event Organizer will refund the full Event Organizer Fee, and in the event the Event is postponed for a date that is less than 12 months from the original Event date, Event Organizer will notify Recess promptly on confirming the new date, and agrees to honor the terms of the Booking at the Event on the reschedule date if Sponsor wishes to sponsor the rescheduled Event.
Representations and Warranties
You represent that:
● You are 18 years of age or older and have the full power to enter into this Event Organizer Agreement without further consents or approvals. If you are using the Platform on behalf of an organization or other legal entity (including a college or university), that the person creating your Account is authorized, or has the requisite permissions from a person authorized, to bind such legal entity or organization to this Event Organizer Agreement and to act on behalf of such organization or other legal entity with respect to any actions you take in connection with the Platform (in such event, “you” and “your” as used herein will also refer and apply to that organization or other legal entity);
● Nothing contained in any of your User Content will infringe and/or violate any third party rights;
● Your entering into this Event Organizer Agreement will not conflict with or violate the terms of any other agreement to which you are a party;
● You shall comply with all applicable Federal, state and local laws and regulations in connection with your use of the Platform and in connection with your production and/or presentation of any Event(s) you list on the Platform; and
● You are solely responsible for making all payments due and you have sufficient funds, financing and/or insurance to honor all of your obligations.
This section shall survive the expiration or termination of this Event Organizer Agreement and the Terms.
Indemnification
You will indemnify and defend Recess, our affiliates, clients (including Sponsor) and each of our respective directors, officers, agents, contractors, sub-contractors and employees from and against any and all actions, claims, demands, suits, loss, liability, damage, cost or expense (including reasonable attorneys’ fees and costs) arising out of or related to:
● Any breach by you of any of your representations, warranties, agreements or obligations under this Event Organizer Agreement and/or the Terms;
● Any misuse or alleged misuse or material modification or alleged material modification of any intellectual property belonging to Recess, any other User or any third party;
● Any Event you list on the Platform; and/or
● Otherwise arising out of or related to your use of the Platform.
This section shall survive the expiration or termination of this Event Organizer Agreement and the Terms.
Intellectual Property
Without limiting anything contained in the Terms, you explicitly acknowledge and agree: (i) that you may not use any trade name, trademark, service mark, logo, commercial symbol, copyright or any other intellectual property or proprietary rights (collectively, “Intellectual Property”) of any Sponsor or other User or Recess or any of its affiliates or contractors in any manner without prior written authorization of such use by Recess or the applicable third party owner, and Recess and/or the applicable third party retain all right title and interest in and to the same; and (ii) that you hereby grant Recess and its agents and designees the perpetual, irrevocable right and license to use any Intellectual Property that is provided by you, including but not limited to your logo and/or trademark and any photograph or other content provided by you in connection with the operation of the Platform or the provision of Services, including without limitation in marketing and promotion of Event(s), the Services, the Platform, and/or Recess and its Sponsors. You explicitly acknowledge and agree this grant of rights includes the right for Recess to use your logo and/or trademark on the Platform as a current or past User of the Platform. For the avoidance of doubt, (a) any videos, photographs, images or other content of or relating to the Event that you submit or provide to Recess shall be deemed your “User Content” hereunder whether submitted by you through the Platform or otherwise and all terms relating to “User Content” shall apply to such content, notwithstanding any other provision to the contrary and (b) foregoing Intellectual Property license granted by you shall also apply to any User Content, in addition to any other rights or licenses granted by you in connection with the User Content.
Limitation Of Liability
IN NO EVENT WILL RECESS BE LIABLE FOR ANY CONSEQUENTIAL, INDIRECT, INCIDENTAL, PUNITIVE, SPECIAL, OR EXEMPLARY DAMAGES WHATSOEVER, INCLUDING, BUT NOT LIMITED TO, DAMAGES FOR LOSS OR PROFITS, DAMAGE TO REPUTATION, BUSINESS INTERRUPTION, LOSS OF INFORMATION, COST OF COVER, AND THE LIKE INCURRED BY EVENT ORGANIZER ARISING OUT OF THIS EVENT ORGANIZER AGREEMENT, THE PLATFORM (INCLUDING YOUR, OR ANY THIRD PARTY’S USE OF THE PLATFORM), ANY USER CONTENT, ANY INTERACTIONS OR TRANSACTIONS BETWEEN USERS, OR ANY BREACH OF THIS EVENT ORGANIZER AGREEMENT OR THE TERMS BY ANY PARTY EVEN IF RECESS HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. RECESS’ SOLE AND COMPLETE LIABILITY TO EVENT ORGANIZER FOR ANY CLAIMS ARISING OUT OF RELATING TO THIS EVENT ORGANIZER AGREEMENT, THE PLATFORM OR FOR ANY ERRORS OR OMISSIONS THEREIN, OR ANY OTHER DISPUTE OR CLAIM EVENT ORGANIZER MAY HAVE WITH OR AGAINST RECESS, SHALL BE LIMITED TO THE GREATER OF (A) THE AMOUNT OF EVENT ORGANIZER FEES PAID TO EVENT ORGANIZER IN THE TWELEVE MONTHS PRECEEDING THE CLAIM DATE; OR (B) $100.00 IN THE AGGREGATE FOR ALL CLAIMS. THIS LIMITATION OF LIABILITY SHALL APPLY TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW AND NOTWITHSTANDING THE FAILURE OF ANY LIMITED REMEDY.
IN THE EVENT THAT YOU HAVE A DISPUTE WITH ONE OR MORE OTHER USERS OF THE PLATFORM (INCLUDING, WITHOUT LIMITATION, ANY DISPUTE BETWEEN USERS REGARDING ANY OFFER, BOOKING OR OTHER TRANSACTION, OR USER CONTENT) OR ANY THIRD PARTY PROVIDER OR ANY THIRD PARTY WEBSITE THAT MAY BE LINKED TO OR FROM OR OTHERWISE INTERACT WITH THE PLATFORM, INCLUDING WITHOUT LIMITATION ANY SOCIAL MEDIA SITE, YOU HEREBY AGREE TO RELEASE, REMISE AND FOREVER DISCHARGE RECESS FROM ANY AND ALL MANNER OF RIGHTS, CLAIMS, COMPLAINTS, DEMANDS, CAUSES OF ACTION, PROCEEDINGS, LIABILITIES, OBLIGATIONS, LEGAL FEES, COSTS, AND DISBURSEMENTS OF ANY NATURE WHATSOEVER, WHETHER KNOWN OR UNKNOWN, WHICH NOW OR HEREAFTER ARISE FROM, RELATE TO, OR ARE CONNECTED WITH SUCH DISPUTE AND/OR YOUR USE OF THE PLATFORM.
IF YOU ARE A CALIFORNIA RESIDENT, YOU WAIVE CALIFORNIA CIVIL CODE SECTION 1542, WHICH SAYS: “A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE CREDITOR DOES NOT KNOW OR SUSPECT TO EXIST IN HIS FAVOR AT THE TIME OF EXECUTING THE RELEASE, WHICH, IF KNOWN BY HIM MUST HAVE MATERIALLY AFFECTED HIS SETTLEMENT WITH THE DEBTOR.”
Recess’ Role and Disclaimers
You understand and agree that nothing in this Event Organizer Agreement or the Terms will make Recess an employer, employee, partner, agent or representative of you or vice versa. Recess, as the provider of the Platform, only facilitates transactions between Users, and does not own, create, sell, provide, control, manage, offer, deliver, or supply any Event(s) or Event Listing(s), nor is Recess a Sponsor or sponsoring party of any Event.
All Event Listing(s) and the related Event(s) available on the Platform are your sole responsibility as the Event Organizer. You are solely responsible for keeping your Event Listing(s) up to date, accurate, and for all information and content contained in your Event Listing(s). Recess assumes no responsibility to verify Event Listings, or the accuracy of the contents of any Event Listing. You, the Event Organizer, is solely responsible for the production, presentation, promotion, and all other elements of your Event(s).
Additionally, all Sponsorship Opportunities and Offers are the sole responsibility of the applicable Sponsor. As such, Recess does not guarantee:
● The truth or accuracy of the information, copy, images or other content and materials contained in any Sponsorship Opportunity or Offer;
● The existence, quality, condition, safety or legality of any Sponsorship Opportunity advertised on the Platform or Booking made through the Platform;
● The performance of any part of an actual or potential transaction between Users, or the ability of any Sponsor other User to perform or actually complete a transaction;
● Any Sponsor’s compliance with any applicable laws, rules and regulations in connection with their sponsorship of any Event; or
● That any Booking made through Platform will take place on the agreed upon dates and times, or that the sponsorship rights and benefits sold will be delivered as described in an accurate or satisfactory manner.
Recess is not responsible for, any may not be held liable for, any Sponsor’s acts or omissions in connection with any Booking, including without limitation a Sponsor’s performance or non-performance of the terms contained in a confirmed Offer, and/or compliance with Event Organizer’s rules and restrictions. Recess does not make any endorsement, certification or guarantee that any Sponsor is trustworthy, safe or suitable. Recess has no responsibility to you for, and hereby disclaims all liability arising from, the acts or omissions of any Users or any other third parties, including all Sponsors and any other third parties assisting Sponsor with their sponsorship of an Event. Event Organizer assumes all risks associated with its Events and forever and irrevocably releases, waives and discharges any claim, demand or cause of action that Event Organizer (or anyone who obtains rights from or through Event Organizer) may have at any time against Recess, for any loss, liability, damage, cost, expense, property damage, bodily injury, illness or death, incurred or suffered by Event Organizer, or any of its officers, directors, owners, members, managers, employees, contractors, agents, representatives or guests while participating in any activities associated with or ancillary to the Event(s).
Notwithstanding the foregoing, you acknowledge and agree that if the Platform or Recess provides professional information or recommendations, such information is for informational purposes only and should not be construed as professional advice on which reliable should be placed. No decision or other action should be made on the basis of such information and no fiduciary or other privileged relationship exists between you and Recess. Any use or reliance on any User Content or other information or materials made available via the Platform or obtained by you through use of the Platform is at your own risk. We disclaim all liability arising from any reliance placed on such materials. You will exercise and rely solely on your own skill and judgment in your use and interpretation of the information and use of the Platform. You are solely responsible for assessing the suitability of any Sponsor or Offer. Recess has no control over the quality, suitability of any Sponsor or Offer, or over the reliability, integrity or conduct of any Sponsor or other User. While we may take certain measures with a goal to assist Users to avoid receiving false information and/or potentially fraudulent or other illegal activity of which we become aware, we assume no liability or obligation to take any such measures or actions. When we provide messages to Users about any such activity, we do not warrant that such messages are accurate or that such messages will reach any or all Users they should have reached in a timely manner or at all or that such messages or measures will prevent any harm or otherwise have any impact.
You acknowledge and agree that, as an Event Organizer, you are responsible for your own acts and omissions and are also responsible for the acts and omissions of any individuals who work at or are otherwise present at the Event(s) at your request or invitation. Recess does not, and shall not be deemed to, direct or control you generally or in your use of the Platform or performance of obligations and/or relations with other Users. You acknowledge and agree that you have complete discretion whether to create Event Listing(s), submit inquiries, accept Offers, or otherwise engage in other activities on the Platform. Should Event Organizer, or any of your representatives, cause damage to any property of any Sponsor, Event attendees, or other third parties, Event Organizer acknowledges and agrees that Event Organizer is solely responsible for such damages, and shall be responsible for paying the costs of repair or replacement to the applicable party within ten (10) days of presentment of the evidence of costs.
By submitting an inquiry and/or posting an Event Listing via the Platform, you acknowledge and agree that Recess may, at its sole discretion, undertake additional efforts to help you find a Sponsor as part of our Services. A Recess representative may contact you for more information about your interests, or may reach out to Sponsor(s) for details and availability on your behalf, including Sponsor(s) not actively listed on the Platform, however you acknowledge and agree that Recess is under no obligation to do any of the above.
Additionally, you acknowledge and agree that to promote the Platform and to increase the exposure of Event Listing(s) to potential Sponsors, Event Listing(s) and other User Content may be displayed on other websites, in applications, within emails, and in online and offline advertisements. Without limiting the generality of the foregoing, you understand, agree and acknowledge that by creating an Event Listing on the Platform, Recess may market your Event through its website or its social media accounts.
Recess does not guarantee that your Event Listing will appear in any specific order in search results on the Platform. Search order will fluctuate based on a variety of factors. Recess reserves the right to apply various search algorithms or to use methods to optimize results for the Sponsors’ experiences and the overall marketplace.
Taxes and Expenses
You are solely responsible for determining which, if any, sales, use, amusement, value added, consumption, excise and other taxes, duties, levies and charges (collectively, "Taxes") apply to your use of the Platform and your Events, and for including any applicable Taxes to be collected or obligations relating to Taxes in your Event Listing and/or confirmed Offer. You agree that it is your sole responsibility to, and that you will, collect and remit the correct amounts of all such Taxes to the applicable governmental authorities. Notwithstanding the foregoing, Recess reserves the right to collect and remit any Taxes on Sponsorship Fees or in connection with any other payment processing fees that Recess is legally required to collect and remit by the applicable taxing authority. In the event that Recess is required to collect and remit any such Taxes, you will be responsible for paying such Taxes, and agree that Recess may invoice you and you agree to pay such Taxes.
You acknowledge and agree that you are solely responsible for all costs and expenses incurred in connection with your use of the Platform and your Event(s).
Termination
This Event Organizer Agreement will continue to apply until terminated by either you or us in accordance with this section. Subject to the cancellation terms and limitations above, you may terminate this Event Organizer Agreement at any time for any reason by emailing deuce@reces.is to deactivate your Account and discounting your use of and/or access to the Platform. You understand and agree that any and all of your obligations that accrued prior to your termination will survive any termination or expiration of this Event Organizer Agreement, and additionally any provision of this Event Organizer Agreement that expressly or by implication is intended to come into or continue in force on or after termination of this Event Organizer Agreement shall remain in full force and effect.
We may terminate this Event Organizer Agreement at any time for any reason without penalty, including but not limited to, if we reasonably believe: (i) you have violated this Event Organizer Agreement or the Terms or (ii) you create risk or possible legal exposure for us. We will make reasonable efforts to notify you by the email address associated with your account or the next time you attempt to access your Account.
Nothing in this section shall affect our rights to change, limit or stop the provision of the Platform without prior notice.
Please note that if your Account is terminated, we do not have an obligation to delete or return to you any User Content you have posted to the Platform.
Governing Law
This Event Organizer Agreement, and the parties’ conduct arising out of or related to it shall be governed by California law, without regard to its choice of law rules.
Dispute Resolution
Any controversy or claim arising out of or in relation to this Event Organizer Agreement, or the validity, construction or performance of this Agreement, or the breach thereof, shall first be submitted to confidential mediation by the parties. If the parties are unable to resolve the controversy or claim through mediation, such controversy or claim shall be resolved by confidential binding arbitration in Los Angeles, CA, before a single arbitrator except that each party retains the right to seek injunctive or other equitable relief in a court of competent jurisdiction to prevent the actual or threatened infringement, misappropriation or violation of a party's copyrights, trademarks, trade secrets, patents, or other intellectual property rights. Any award shall be final and binding.
EVENT ORGANIZER SHALL NOT BE ENTITLED TO JOIN OR CONSOLIDATE CLAIMS IN ARBITRATION BY OR AGAINST OTHER USERS OR TO ARBITRATE ANY CLAIM AS A REPRESENTATIVE OR MEMBER OF A CLASS OR IN A PRIVATE ATTORNEY GENERAL CAPACITY. Event Organizer may obtain copies of the current rules, and forms and instructions for initiating arbitration by contacting the American Arbitration Association at using the contact information noted below.
American Arbitration Association
Website: www.adr.org
The arbitration will follow the procedures and rules of the American Arbitration Association which are in effect on the date the arbitration is filed unless those procedures and rules are inconsistent with these Terms, in which case these Terms will prevail. Those procedures and rules may limit the discovery available to the parties. The arbitrator will take reasonable steps to protect your customer account information and other confidential information if requested to do so by you or us. Each party to the arbitration will bear the expense of that party's attorneys, experts, and witnesses, and other expenses, provided that Recess may recover its attorney’s fees from Event Organizer in the event that Recess is the prevailing party or is otherwise permitted to do so by these Terms. The arbitrator's award is final and binding on the parties.
Liability For Agents
You acknowledge and agree that your obligations hereunder extend to your officers, directors, managers, employees, contractors, sub-contractors, agents and other representatives and you will be liable for any breach of this Event Organizer Agreement, the Terms and/or any other written agreement between you and Recess by any of the foregoing.
Notices
Unless provided otherwise by Law, any notices or other communications referred or required in this Event Organizer Agreement, shall be in writing and given (a) by Recess (i) via email to the email address provided to us (the date of receipt being deemed to be the date on which such email was transmitted) or (ii) by online post to the Platform; and (b) by Event Organizer (i) via email to deuce@recess.is (the date of receipt being deemed to be the date on which such email was transmitted).
Survival
The provisions of this Event Organizer Agreement that by their nature extend beyond the expiration or termination of this Event Organizer Agreement shall survive such termination or expiration.
Assignment
You may not assign or transfer this Event Organizer Agreement, by operation of law or otherwise, without Recess’ prior written consent. Any attempt by you to assign or transfer this Event Organizer Agreement, without such consent, will be null and of no effect. Recess may assign or transfer this Event Organizer Agreement, at its sole discretion, without restriction. Subject to the foregoing, this Event Organizer Agreement will bind and inure to the benefit of the parties, their successors and permitted assigns.
Severability
The illegality, invalidity or unenforceability of any provision of this Event Organizer Agreement under the law of any jurisdiction shall not affect its legality, validity or enforceability under the laws of any other jurisdiction nor the legality, validity or enforceability of any other provision.
Non Exclusive Remedies; Collections
Recess reserves the right to pursue any late and unpaid amounts due and owing to Recess for collections if such amounts are not paid within thirty (30) days after the date due. In addition, Event Organizer agrees to promptly and fully reimburse Recess upon demand for all out-of-pocket costs and expenses, including without limitation, reasonable attorneys' fees and expenses, incurred by Recess in collecting past due amounts or any other amounts due and owing from Event Organizer under this Event Organizer Agreement, the Terms or any or other applicable agreement between Recess and Event Organizer. Notwithstanding any provision to the contrary, Event Organizer agree that if Recess must seek collections for past due amounts and Event Organizer does not respond or pay in full after receiving a collection notice, Recess reserves the right to pursue outstanding balances through judicial proceedings, and in such case that Recess chooses to exercise such right, then such actions are expressly excluded from any arbitration provisions set forth in the Terms.
Entire Agreement
This Event Organizer Agreement, along with the Terms, is the entire agreement of the parties and supersedes any prior agreements between us, whether written or oral, with respect to the subject matter hereof. This Event Organizer Agreement and the Terms are a binding agreement and, subject to the following, may only be modified or superseded if a separate written agreement is entered into by the parties explicitly superseding this Event Organizer Agreement and/or the Terms, and then only to the extent the separate written agreement explicitly modifies or supersedes specific terms of this Event Organizer Agreement and/or the Terms. No waiver of any default hereunder or any terms or conditions of this Event Organizer Agreement will be deemed to be a waiver of any other or subsequent default of any other term or condition.
Notwithstanding the foregoing, Recess reserves the right to amend, update, or revise the terms of this Event Organizer Agreement at any time for any reason, provided any such amendments, updates or revisions will only be applied prospectively. Recess will notify you via the e-mail address provided in the event any material changes are made to this Event Organizer Agreement. Any changes to this Event Organizer Agreement will be effective immediately upon posting to the Platform.
Any continued use by you of the Platform after changes have been posted constitutes your acceptance of those changes, however such changes will not apply to disputes arising before the effective date of the updated Event Organizer Agreement. The terms of the Event Organizer Agreement in effect at the time a dispute arises shall govern such dispute. Although we may attempt to notify you when material changes are made to this Event Organizer Agreement, it is your responsibility to periodically review this Event Organizer Agreement from time to time for changes. If at any time you find this Event Organizer Agreement unacceptable, you must immediately cease all use of the Platform as an Event Organizer.
Miscellaneous
Headings in this Event Organizer Agreement are for reference only and do not limit the scope or extent of such section. Our failure to take immediate action with respect to a breach by you or others does not waive our right to act with respect to such breach or any other breach.
We do not separately file this Event Organizer Agreement entered into by each User of the Platform. Please make a copy of this Event Organizer Agreement for your records by printing and/or saving a downloaded copy on your personal computer.
Without limiting any other rights and benefits specifically or directly granted to Sponsors, Event Organizer agrees that Sponsors shall be deemed third party beneficiaries under, and entitled to separately benefit from and enforce against the Event Organizer, the terms of the following Sections: Event Listings, Offers and Bookings, Product Sampling Requirements, Payments, Late Fees and Cancellations, Sponsorship Opportunity Postings, Force Majeure, Representations and Warranties, Indemnification, Dispute Resolution and Governing Law; provided, however that in the event of any conflict between any terms in an Offer or other direct agreement entered by Sponsor and Event Organizer, that direct agreement shall prevail.